Overview
Information Technology has made tremendous changes the way business is done during the last decade. Businesses depend on quick and smooth access to millions of pieces of information every day. Information in the form of paper, office documents, faxes, e-Mails, Web content, audio/visual clips and more is all being exchanged at a rapid pace. Companies operate from multiple locations, employees travel and telecommute, and customers, partners and suppliers can be anywhere in the world.
Like many of the promised wonders of the Internet age, the paperless office never happened. Companies are printing more than ever. Bulk of the business critical information is still contained on paper documents. Why is it that the majority of businesses today still stuff their documents in a file cabinet to be misfiled, lost or destroyed by fire or disaster?
Organisations need a way to securely store and easily retrieve the information contained in the documents that run their business. Paper, toner, and hardware add up, as does the amount of employee time wasted by inefficient document solutions. Industry analyst IDC estimates that Fortune 500 companies lose $12 billion each year because they are unable to adequately manage and exploit unstructured content.
Most of the companies struggle with processing vast quantities of paper documents and integrating them with other applications. PSL developed wonderful solution to solve this problem. We would like you to imagine the possibilities of accessing your documents anywhere while you completely focus on your core competencies at the same time collaborate with customers and partners. It is vital that information be instantly available to employees, field personnel, partners and clients when they need it, or even before they know they need it, with as little hands-on effort as possible. At the same time, it is imperative that only the right people have access to private business information. All these can be achieved in a secured and protected environment using our Document Management System.
PSL provide complete range of Document Management Solutions. The software called CABiNET is introduced in the market to cater the need of the Small Office to Large Corporates who are looking for the complete range of solutions including the ODBC interfaces with other applications.
EDMSS
e–Document Management Software System
How do you manage the Documents? We have everything in Computers today, yet managing the documents is a challenge! Today we get almost all acknowledgements, payment receipts, bills, demands, card statements, tax return acknowledgements, insurance policy, diagnostic results, scanned images, audio/visual clips etc online and every one requires a handy solution to store these precious documents for easy retrieval. Imagine your documents are stored compressed and encrypted and accessed with user priority rights!
CABiNET provides a complete range of solutions for Document Management including the Workflow Management for Office Automation. CABiNET Server provides secured repository system for the network of users in Windows and Linux Servers. It is secured and encrypted and can be centrally backed up easily.
BENEFITS
CABiNET allow you to organise your file system and store for easy retrieval. It stores all type of documents and allows you to work like you work from your DeskTop.
CABiNET will share your files with anyone, anywhere, regardless of the program, platform or operating system.
- Provides a paperless office, which is organized and free of files.
- The amount of time spent searching for and recreating data is reduced
- Enabled by powerful search and retrieval mechanisms increases productivity.
- Easy installation and deployment.
- Safety against natural disasters and loss of paper documents by storing the documents in digitized format.
- Easy backup storage to offline media or to internet backups.
UTILITIES
CABiNET eDMSS is for every PC user, who wants an electronic Document Management Solution to securely store and easily retrieve the documents that run their business. Paper, toner, and hardware add up cost and also the amount of employee time wasted by inefficient document filing.
CABiNET eDMSS enables you to quickly scan paper items such as receipts, forms, tax returns, payment slips, bills, letters, tax information, memos, investments statements, contracts, certificates, mortgage deeds, warranties etc and can manage, archive and share. It also provides customisable profiles for scanning various documents.
CABiNET eDMSS can be used in every business / personal application and limited only by the imagination. Below are some of the applications/ business where CABiNET may be deployed for Document Management:
- Personal file management / Home PC
- Doctors’ clinic / Nursing Homes / Hospitals
- Architects
- Building Contractors
- Auditors’ office
- Lawyers’ office
- Showrooms / Traders
- Consultants
- Banks/Financial institutions/Insurance Companies
- Educational Institutions /Universities
- All Companies / Small to Corporate
- All kind of manufacturing industries
- DTP Centres/ Presses /Studios
FEATURES
CABiNETallows you to organize your documecabfuturents and provides a search to find the document you need without wasting any time. It allows a SINGLE search to locate the information and details you seek in all of your documents
CABiNET also allows a powerful ADVANCED search for quickly finding all matching details you store along with documents, from standard word processing, spreadsheet and presentation files, to scanned paper, PDF documents and photos.
- Cabinets, Drawers and Files architecture
- Unlimited documents storage.
- Store all type of documents
- Create multiple references
- Create your own captions for the references
- Store special notes on your documents
- Give titles to your documents
- All-in-One search
- Advanced search using titles, references
- Direct interface for Scanner
- Store Clippings from clipboard
- Transfer any files to Cabinet
- Scan to JPEG / PDF / TIFF
- Unlimited Drawers and multiple Cabinets (model dependent)
- Scan to multiple page PDF
- Unlimited Cabinets (XLM and above only)
- File check-out and check in
- Database Option: MS Access / My-SQL (XLM and above only)
- Works in cloud using Third-party RDP components
- FTP file transfer (XLM and above only)
- Easy ODBC interface to other applications (XLM and above only)
WORKFLOW
CABiNET Workflow (eWF) allows the user to automatically route scanned documents and PC files in a multi-departmental environment. CABiNET workflow is easy-to-use and allows the administrator to create new threads based on the work and stipulate routing. The software stores all of the workflow controls in the database. This simplifies administration and provides powerful capabilities.
The Workflow module, allows to move document from one user to the other with comments, actions, attachments and finally to file in the electronic filing system. The Task/Job/Project thread can be created for assigning the work and finding the pending tasks in the Workflow. It is allowed to monitor the status of the same till the end of process.
Essentially eWF, Workflow will make your Office Documents Automation extremely safe within Users and allows Documents Control, Work tracking, Bill processing, Centralised repository etc much more organized. The following are the essence of eWF advantage.
- New Work / Task/ Thread can be defined for each type of work(Eg. Material Request Form, PO, GRN etc.)
- Customized fillable forms / templates can be added easily for the above
- Works can be created, assigned and forwarded to employees
- Facility to set target dates while assigning the work
- Facility to store comments and work done by each user.
- Facility to attach / view documents in the thread
- Facility to forward / revert work to another person
- Facility to know the status of each work assigned to others
- Built-In obligation calendar available for automatic scheduling of works(Eg. License renewal, Insurance renewal etc.)
- Obligation calendar will generate works and assign to employees automatically.